--- page_id: "AW05" route: "/award/evidence/" title: "Evidence requirements" meta_title: "Evidence requirements | IESQ Award" meta_description: "Prepare complete, verifiable reports and the records linking them to the product submitted for the Award." social_title: "Evidence requirements | IESQ" social_description: "Prepare complete, verifiable reports and the records linking them to the product submitted for the Award." language: "en-GB" content_type: "fixed" parent_route: "/award/" breadcrumbs: [{"label": "Home", "route": "/"}, {"label": "Award", "route": "/award/"}, {"label": "Evidence requirements", "route": "/award/evidence/"}] canonical: "/award/evidence/" owner_role: "Award programme" review_status: "published" publication_authorised: true evidence_refs: ["BESA-01"] primary_cta: {"label": "Check eligibility", "target_id": "ACTION:award"} secondary_cta: {"label": "Search the Award Register", "target_id": "ACTION:register"} related_pages: [] last_reviewed: "2026-10-19" shared_components: ["navigation-and-footer"] required_data_modules: [] body_role: "published_copy" action_urls: {"ACTION:award": "/award/eligibility/", "ACTION:register": "/award/register/"} --- # Evidence requirements Prepare complete, verifiable reports and the records linking them to the product submitted for the Award. ## The submission file Provide the product specification and photographs, a model and variant matrix where relevant, intended uses, applicant authority, applicable legal documents, complete test reports and the proposed core comparisons. Include the original report files and their appendices, amendments and relevant correspondence. Identify known adverse results, corrective action and retests. Selected pages, a certificate image or a marketing summary cannot replace the complete evidence. ## Check laboratory competence For testing evidence, identify the actual laboratory and site, its accreditation body, certificate and scope. Check that the method, product or matrix, location and date of testing fall within the applicable accredited scope. An accreditation body's status, a laboratory's accreditation and a notified body's designation are different facts. A logo alone establishes none of them. Use the national accreditation body's official directory through the EA MLA directory, or a relevant ILAC MRA signatory directory, and examine the actual testing scope. Acceptance under this Award does not create statutory acceptance under a particular EU law. Where a legally required notified-body procedure applies, verify the body and its designated tasks in NANDO and obtain the required legal output. [EA official directories](https://european-accreditation.org/ea-members/directory-of-ea-members-and-mla-signatories/) · [ILAC signatory search](https://ilac.org/signatory-search/) · [Commission information on notified bodies](https://single-market-economy.ec.europa.eu/single-market/goods/building-blocks/notified-bodies_en) ## Retain every relevant part of a report The file includes the issuer, report number and version, all numbered pages, sample identity, receipt and test dates, methods, conditions, results, conclusions, deviations, limitations, subcontracting and authorisation. Map each statement relied on to a report page and requirement. Retests remain connected to the original findings and the corrective change. Items outside the accredited scope and subcontracted work must be identified. The reviewer establishes the competence and evidence basis for those items; another site's or laboratory's accreditation cannot be borrowed. ## Verify authenticity and model coverage IESQ may contact the issuing laboratory using contact details independently obtained from an official source. The applicant provides permission to verify the report and relevant scope information. Product photographs, labels, critical component lists and software versions connect the tested specimen to the submitted specification. Explain differences from the currently supplied product. A report is not accepted or rejected solely because it is a particular age. Its continuing relevance depends on the product, methods, standard edition, changes, issuer restrictions and any applicable legal requirement. Unexplained differences require clarification or updated evidence. ## Language and document authenticity English is the programme's working language and the language of decisions, public records and certificates. Supply original-language documents together with an English translation where needed for review. The translation must identify the report number, version, pages and translator, and preserve tables, qualifications and adverse findings. IESQ may seek clarification from a competent translator or the issuer. Notarisation, legalisation or other certification is requested only when a specific authenticity or legal requirement justifies it. Applicants choose and pay for external translation and certification. A notarised copy does not establish technical competence or prove a margin beyond a standard. ## Upload and confidentiality Upload complete PDF reports and supporting PNG, JPEG or AVIF images through the private application workspace. Each file may be up to 20 MB; the standard allowance is 30 files and 200 MB per case. Contact IESQ through the case if a necessary file exceeds those limits. Executables, archives and password-protected reports are not accepted through this route. Access to the case requires its private access key or an authorised staff account. Public records contain the approved model information, scope, evidence summary and status. Full reports, personal contacts, confidential formulations and commercial records are not published by default. [Application workspace](/award/application/) · [Award information handling](/award/rules/#AW12.09)